Moving offices will become part of every business at some point or another, often proving to be an exasperating period of time. This is mainly owing to the huge amount of work that needs to be done in order to make sure things run smoothly. You also need to ensure that disruption to your everyday operations is minimal. Often, security is one of the last things on the list, but at such a busy time, many other items can also be left off the list!
To help you with planning your office move, we have put together a list of the things you need to remember so that moving offices is a walk in the park!
Before you make the move to a new office you need to make a plan. Here are some key things to consider:
ONE: Where is the furniture is going to go? How is it going to be moved and where it will be stored while the move is taking place? In order to figure this out and to make it as easy as possible, it’s helpful if you do something like give each piece of furniture a number – either using a sticker or some kind of labelling tool – or with pictures. Then you simply need to identify where the numbered items sit currently, and where they’re going to sit in the new space.
TWO: What are your technical requirements in the new space? If you’re a business that relies heavily on the online space as part of your work then you’ll need to ensure that you have this all sorted out prior to the move. Speak with your information technology department about this to ensure that there’s no delay in the transition of services.
THREE: Access on the day of the move to both of your locations is essential for a hassle free transition. Ensure that you have worked this out and that you won’t be hindered by not having prompt access to a space.
FOUR: What’s the security going to be like at your new premises? Have you given some thought to who is going to be providing the security for your new property? It’s vital that you figure this out ahead of time so that the safety of your business isn’t compromised by downtime in the security and protection.
When it’s the big day (or days) for the move, you need to think of the following:
ONE: How are you going organise your staff to ensure that they’re being productive? It’s helpful to set a team leader for your moving day – and possibly allocate a few different leaders to various areas and responsibilities. By doing this you ensure that you have people organised, and that you have someone who is accountable for each task.
TWO: Have you tied up all loose ends? When you move out of one property and into another it’s important that you fulfil the conditions of your lease or sale, and that you have tied up all the loose ends like conditions of the tenancy and final/first payments. If you need to clean your old property to a certain standard, ensure that you have lined adequate cleaners for the job.
THREE: Have you shut down all relevant accounts like electricity and internet? If you haven’t considered the accounts that you have for a property, then now is the time to do it! You can either shut down your existing services or transfer the accounts that you hold to a new property.
After the move reward your staff for their work during this potentially stressful time with some team bonding exercises and maybe a team lunch after the move is done and dusted.
Hopefully your next big move goes as smoothly as possible and you manage to pull it off without a hitch, and don’t forget to line up your security so that you’re protected from the moment you sign that lease or contract!
If you have a big move coming up and haven’t thought of shifting your security solution from one location to another, get in touch with Chartercom Security today! We will keep you covered from the very start to the very end of the move and beyond!
Call us on 1300 844 844 or visit us at chartercomsecurity.com.au for a confidential assessment of your commercial security needs.